Office Administrator

We are so glad that you are interested in the Office Administrator position at St. Michael’s! See below for the job description which will help to clarify the gifts and responsibilities associated with this position. In order for us to proceed with an interview, please forward and fill out the following materials as soon as possible to Pastor David Grainson pastordavid224@gmail.com:   

• A cover letter 

• A resume, especially highlighting pertinent experience, skills and abilities

• Job application:  APPLY HERE

• Criminal Background Check, Child Abuse History Clearance and FBI Criminal Background Check (If you do not have these, they will be completed by the church prior to employment.)

Our congregation is confidently moving into the future, excited about where God will lead us. We look forward to our next team member and how your gifts of organization and communication might bless God’s work at St. Michael! We want to learn more about you!  If you have questions about this information or about the position, feel free to contact Pastor David.  

God Bless!

Pastor David and the Hiring Team

pastordavid224@gmail.com

Office Administrator (Full Time)

15 required in‑office hours; remaining hours may be completed remotely or on-site

St. Michael Lutheran Church is seeking a highly organized Office Administrator who is adept with technology and communication platforms and excels at communication, coordination, and independent work. This role is ideal for someone who enjoys creating order, supporting others, and ensuring that the many moving parts of congregational life run smoothly. Candidates with strong administrative skills and a service‑oriented mindset will thrive in this position, which supports the full range of daily operations, communications, and logistical needs of the church.

About St. Michael Lutheran Church

St. Michael Lutheran Church is a welcoming, service‑minded congregation rooted in the mission of Sharing Christ’s Love, Welcoming All, Strengthening Each Other, and Serving the Community. Our life together is shaped by meaningful worship, compassionate outreach, and a commitment to hospitality. Staff and volunteers each play important roles in supporting the daily rhythms of congregational life, and the Office Administrator provides essential administrative and communication support that helps these ministries function smoothly. We value team members who bring steadiness, kindness, and a spirit of service to their work.

Key Skills & Strengths

Communication & Customer Service

• Warm, professional communication with congregants, visitors, staff, callers, vendors, and outside groups

• Clear, concise writing for emails, bulletins, announcements, and website updates

• Ability to convey information accurately and with care, including sensitive or time‑critical messages

• Customer service mindset when greeting vendors, assisting committees, and supporting congregational needs

• Support committee work by creating flyers, managing signups and emails, and preparing print and digital materials. Work with proofreaders to ensure clarity and accuracy.

Organization & Time Management

• Skilled at managing multiple weekly and seasonal deadlines (bulletins, announcements, payroll, reports)

• Strong attention to detail in documents, schedules, records, and financial submissions

• Ability to maintain orderly systems for files, supplies, archives, and building use calendars

• Consistent follow‑through on recurring tasks such as mail runs, inventory, and vendor coordination

Technical Proficiency

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong Google Workspace skills (Gmail, Drive, Forms, Sheets)

• Ability to learn and use platforms such as ICON membership database, SignUpGenius, payroll software (iSolved through Premier Payroll) and website maintenance.

• Confidence navigating digital file management, online tools, livestream slide creation, and basic graphic design (e.g., Canva)

Project Coordination

• Ability to plan, track, and complete recurring weekly tasks (bulletins, announcements, email newsletters)

• Experience coordinating logistics, vendors, calendars, and building use requests

• Comfortable producing polished print and digital materials, including flyers, brochures, door signs, and seasonal liturgy inserts

• Capacity to manage multi‑step annual projects such as the Annual Report and Annual Directory

Independence & Reliability

• Works well with minimal supervision and takes initiative to identify needs

• Maintains strict confidentiality with sensitive information, exercising sound judgment and professionalism

• Demonstrates integrity, consistency, and a strong sense of responsibility

Role Expectations

Weekly & Recurring Responsibilities

• Create weekly worship bulletins, announcement pages, and digital versions for online access

• Prepare and schedule weekly email communications; send special emails as needed

• Maintain the website with current events, dates, and information

• Upload bulletins, maintain archives, and create weekly TV/livestream slides

• Manage calendars, book meetings (including Zoom), and create event sign‑ups

• Greet visitors and vendors; answer phones and emails; support committees as needed

• Conduct twice weekly mail runs and maintain office supplies and inventory

• Perform daily building walkthroughs with light tidying and issue reporting

Financial & Administrative Tasks

• Process biweekly payroll and assist with onboarding paperwork

• Scan and submit invoices; maintain credit card receipts and reconcile monthly statements

• Maintain tax exemption documentation and certificates of insurance for contractors and outside groups

Seasonal & Annual Projects

• Create special bulletins for Lent, Holy Week, Christmas, memorial services, and other occasions

• Produce liturgy inserts as seasons change

• Coordinate poinsettia and Easter flower orders, including forms, payments, and donor listings

• Manage the Annual Report and Annual Directory with committee support

• Format and print newsletters (5–6 per year)

Digital & Records Management

• Maintain the ICON membership database

• Ensure compliance with Synod (governing body) document‑retention guidelines

• Create digital products as needed

Hours and Availability

• 15 hours per week required on-site

• Remaining hours may be completed remotely or in the office

• Emergencies could dictate weekend or evening work.

Compensation, PTO & Holidays

• Annual salary $42,000–$50,000, depending on experience

• 15 days of paid time off (PTO) annually

• 10 paid holidays each year

How to Apply

Candidates may submit a résumé and brief cover letter to Pastor David pastordavid224@gmail.com. We welcome applicants who are excited to support the ministry and mission of St. Michael Lutheran Church.